Employee Rights / 7.10.2025

What Your HR Won’t Share: Getting Reasonable Work Accommodations

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    Everyone deserves the chance to do their best to the workplace, without barriers standing in the way of fairness or dignity. If you need adjustments to do your job, those rights are protected by the Americans with Disabilities Act (ADA). But too often, HR departments don’t give you the whole story, letting confusion and outdated assumptions get in the way of your success. You deserve straight answers, honest support, and the confidence to stand up for what’s fair. Knowledge is power, and knowing your rights means you can shape your work environment to fit your needs.

    At Lebau & Neuworth, we believe in justice for hardworking people. Our mission is to be your advocate, standing firmly behind employees and individuals who are simply seeking a fair opportunity to do their jobs. We’re honored to be partners in your pursuit of equality, ready to empower you with clear guidance and strong advocacy. If you’re ready to claim the respect and support you deserve in your workplace, reach out to Lebau & Neuworth. Let’s work together to make dignity and fairness a reality for everyone.

    What Are Reasonable Work Accommodations Under the Law?

    Reasonable work accommodations are changes or adjustments in the workplace that enable employees with disabilities to perform their jobs to the best of their abilities. These accommodations are not special treatment, but they are a legal right designed to level the playing field and allow everyone to contribute and succeed. The purpose is simple: to remove unnecessary barriers, so talent and effort, not circumstance, determine your success.

    Examples of reasonable accommodations include:

    • Modified work schedules or flexible hours
    • Remote or hybrid work arrangements
    • Adjusted job duties or restructured positions
    • Accessible workspaces or adaptive equipment
    • Additional breaks for medical needs
    • Reassignment to a vacant position
    • Modified training materials or policies
    • Interpreters, readers, or assistive technology

    Asking for workplace accommodations can sometimes feel intimidating or uncomfortable, especially if you’re worried about being treated differently. It’s not always clear how to start the conversation or what you’re entitled to. Having a compassionate legal team in your corner can make a big difference, helping you navigate the process, advocate for your needs, and ensure your rights are respected every step of the way.

    Why HR Might Not Fully Explain Your Rights

    HR departments are supposed to support employees, but sometimes they fall short when it comes to explaining all your rights surrounding accommodations. Companies may have competing priorities, or HR staff might rely on myths and outdated policies rather than empowering you with real options. 

    Some reasons you might not get the full story include:

    • Protecting company interests and limiting liability
    • Lack of up-to-date knowledge regarding ADA requirements
    • Pressure to minimize costs or avoid changes in workflow
    • Relying on internal policy over federal law
    • Offering vague answers or discouraging formal accommodation requests
    • Unclear or overly complicated accommodation processes

    When these practices persist, they often serve to benefit larger organizations at the expense of employees’ rights and personal well-being. Partnering with legal counsel is your way to ensure your voice is heard and your rights are upheld in the workplace.

    Reasonable Accommodations for Mental Health or ADHD

    You have the right to seek reasonable accommodations for mental health conditions, including ADHD, under the ADA. These adjustments are designed to give you an equal opportunity to thrive, whether you’re dealing with anxiety, depression, ADHD, or similar conditions. Accommodations address the unique barriers you may face, helping you focus, stay organized, and manage stress so you can do your best work.

    Examples of accommodations for mental health or ADHD include:

    • Flexible scheduling or modified start times
    • Extended deadlines or time management tools
    • Permission to use noise-canceling headphones or private workspaces
    • Written instructions or checklists to clarify tasks
    • Regular check-ins or feedback meetings with supervisors
    • Extra breaks during the workday
    • Shifting some in-person duties to remote work options

    Remote Work and ADA: What You Should Know

    If you work remotely, your rights don’t disappear. Accommodations are just as important in a home office as they are in a traditional one. You can request changes tailored to your needs, such as flexibility in hours, specialized software, or modifications in how meetings and communications occur. Regardless of your workplace, you are entitled to the necessary adjustments to help you reach your full potential and contribute effectively to your team.

    How to Request Reasonable Accommodations the Right Way

    Getting started with a request for reasonable accommodations can set the tone for a productive and respectful process. Start by considering your specific needs and how certain adjustments could support your job performance. Next, submit your request in writing, either via email or a formal letter, to your supervisor or the HR department. Clearly explain your condition (you do not need to share your full medical history), the limitations you’re experiencing, and suggest specific accommodations that would help. 

    Stay open to dialogue: employers may offer alternative solutions, and a collaborative approach often leads to the best outcome. Always keep a copy of all communications, and know that you have the right to ask for support in the process. If you feel your request isn’t taken seriously or are facing roadblocks, a legal advocate can make sure your rights are protected.

    What If Your Employer Denies Your Request?

    Sometimes, despite following all the right steps, employees are met with resistance from HR or management when requesting reasonable accommodations. Pushback can take many forms, from outright denial to vague explanations or unnecessary delays. If your employer refuses your request or doesn’t engage in a meaningful conversation about your needs, this is the moment when you may need to involve an attorney who understands your rights and can advocate on your behalf.

    What to Include in Your Accommodation Request

    If your accommodation request is denied, here’s what you should do:

    • Request a written explanation for the denial from your employer
    • Review your employee handbook and company policies for related procedures
    • Gather and organize all documentation of your request and any responses
    • Consult with an experienced employment attorney to assess your options
    • Consider whether a complaint with the EEOC or a state agency is appropriate

    Retaliation, such as being demoted, reassigned, or treated unfairly after asking for accommodations, is unlawful, but unfortunately, it happens. Always keep detailed records of communications and any changes to your employment situation. Documentation is your best defense if your rights are violated, and seeking legal support can help protect you and uphold workplace fairness.

    How Lebau & Neuworth Helps Workers Get the Support They Deserve

    Supporting employees with reasonable accommodations enables people to thrive in their roles, contribute fully, and showcase their talents without unnecessary barriers. When organizations prioritize accessibility and fairness, everyone benefits: morale rises, performance improves, and workplaces become more inclusive for all. Ensuring your colleagues have the support they need sends a powerful message about respect and shared success.

    Lebau & Neuworth stands beside employees and individuals seeking justice in their workplaces. With a reputation for compassionate advocacy and deep legal skill, our Baltimore-based attorneys relentlessly pursue fairness for workers facing discrimination, harassment, wrongful termination, and wage disputes. Whether you’re fighting for accommodations or defending against workplace injustices, Lebau & Neuworth provides the experience and unwavering dedication you need to stand up for your rights and secure the support you deserve. Contact us today so we can fight for your right to work.

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